The American Civil Liberties Union of Texas is a leading civil rights organization in the Lone Star State. We work in courts, legislatures, and communities to protect and extend the civil rights for Texans throughout the state. The ACLU of Texas is both a nonprofit and nonpartisan organization. The ACLU of Texas operates professional offices in Houston, Austin, Dallas, El Paso, and Brownsville, Texas.
The Executive Coordinator provides administrative support to the Executive Director and the Executive team and provides overall support to the Strategy and Operations departments. Administrative support functions include calendar management, travel arrangements, correspondence, expense reimbursement, record keeping, data entry, and document preparation.
The Executive Coordinator maintains office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving office furniture and supply requisitions for multiple offices; assigning and monitoring clerical functions. This position also coordinates and maintains records for board meetings and staff events, staff office space, phones, company credit cards and office key and creates and modifies various documents using Microsoft Office Suite.
- Maintain and coordinate assigned Director’s calendars.
- Manage administrative activities tools and provides direct support to other admin staff to deliver best practices and processes across departments.
- Manage and phone calls, voicemails, emails, expense reports, and correspondence of executive director.
- Manage travel; prepare travel packets before each trip complete with itineraries, calendars, meeting materials including bios of participants for executive team.
- Schedule staff meetings, sending reminders and agendas, prepare Ready Talk invites and staff meeting presentations.
- Plan and prepare, manage, organize, and file slides and agendas, follow meetings, and distribute materials for meetings as requested.
- Manage and coordinate board activities to include updates and reminders meeting dates, locations, travel assistance, timely distribution of Board materials, agenda, Quarterly Report, Financials, and other materials as appropriate.
- Maintain Board files, materials, and archives.
- Performs other duties as assigned.
- Excellent interpersonal, oral, and written communication skills.
- Great customer service skills.
- Proficiency with Microsoft Office – Outlook, Word, PowerPoint, and Excel.
- High school diploma or equivalent.
- A minimum of 6 years of administrative/clerical experience.
- Ability to take initiative, problem-solve, multi-task, and work independently as well as collaborate with others on a variety strategy in a team-oriented approach.
- Ability to work well with people and as a part of a team in a collaborative environment.
- Demonstrated ability to juggle and prioritize many concurrent tasks at once, manage a high-volume workload, pay extremely close attention to detail, adapt quickly to changing organizational priorities, and meet moving deadlines.
- A commitment to diversity; a personal approach that values the individual and respects differences of race, ethnicity, age, gender, gender identity, sexual orientation, religion, ability and socio-economic circumstance, and ability to work with diverse individuals within the organization and broader community.
- A confident and professional work style and the ability to work independently and to exercise good judgment; a strong sense of humor and a faculty for handling stressful situations with grace and maturity is a must.
- Commitment to civil liberties and to the work of the ACLU of Texas.
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The salary band for this position starts at $65,000 per year with room for advancement within the organization.
This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the job description and/or posting at any time without advance notice.
The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, previous criminal conviction and veteran status.